Automate vendor coordination, client communication, and timeline management so every event runs flawlessly.
You're emailing 15 vendors per event — caterers, DJs, florists, venues. Keeping everyone aligned manually is a full-time job.
Brides, corporate clients, and hosts text you at all hours wanting status updates. Managing expectations while managing logistics burns you out.
Day-of timelines change constantly. Communicating updates to all stakeholders requires dozens of messages.
Here are 3 automations that transform how event planners operate — no coding required.
AI sends confirmation requests, timeline updates, and logistics details to all vendors on schedule. Everyone stays aligned without 50 emails from you.
AI powers a client-facing portal with real-time status updates, task completion tracking, and a chat interface — so clients can answer 'where are we?' themselves, at 11pm, without texting you.
AI generates day-of timelines and automatically notifies all stakeholders when changes happen. One update, everyone knows.
Those are capabilities — what the system does, not what we promise it will earn you. We don't publish other people's numbers. The one set we can stand behind is our own: what follow-up automation did for our nutrition club, written up with the actual figures.
We look at your business, identify the biggest time-wasters, and map out which automations will save you the most hours and money.
Our team builds your custom AI workflows — booking systems, follow-up sequences, marketing campaigns — tailored to how event planners actually work.
Your AI runs 24/7 — answering inquiries, sending follow-ups, and keeping your schedule full while you focus on what you do best.
AI automates vendor communication — sending confirmations, timeline updates, logistics details, and payment reminders on a schedule you set. It tracks responses and flags vendors who haven't confirmed.
Yes. AI can send invitations, track RSVPs, send reminders to non-responders, manage dietary restrictions, and generate seating assignments — all automatically.
Absolutely. The biggest bottleneck for event planners is communication overhead. AI handles the routine half of it — vendor confirmations, timeline updates, client status — which is the part that scales badly when you add another event to the calendar.
Book a free 15-minute strategy call. We'll identify exactly where AI can save you the most time and money — no pressure, no pitch.